Privacy Notice: Processing of Alumni Personal Data

(EU General Data Protection Regulation 2016/679, Articles 13 and 14)

In this notice, we provide detailed information about the purposes for which we collect your personal data and how we process them. Personal data includes any information by which you can directly or indirectly identified.

For what purpose and on what basis do we process your personal data?

We process your personal data to maintain and enhance the professional network of Vaasa University of Applied Sciences (VAMK) as well as to carry out and communicate about our alumni activities. Our activities include various alumni events and meetings, maintenance of a guest lecturer database, and collaboration opportunities offered to students.

The processing of personal data is based on consent obtained when joining the alumni network.

What personal data do we process?

Individuals included in the alumni register have either studied or worked at Vaasa University of Applied Sciences or its predecessor institutions.

We process only the necessary personal data of alumni for the performance of our tasks. These include:

  • Basic information: name and contact details
  • Education information: field of study, degree, start and end year of studies
  • Information about current job position and/or employer:
    • current workplace, start year, industry of the workplace, job title, key responsibilities
  • Interest in alumni and cooperation activities:
    • acting as a guest lecturer,
    • organizing company visits,
    • cooperation related to students (providing information about internships and job openings, thesis assignments, project assignments)
  • Consent for communication and marketing messages

Where do we obtain your personal data from?

We have obtained your data when you have registered and joined the alumni network.

To whom do we disclose your personal data?

Alumni information is not disclosed outside Vaasa University of Applied Sciences.

Is your data transferred outside the EU or EEA?

Data is not transferred outside the European Union or the European Economic Area.

How long do we retain your personal data?

We retain your data for the duration of your alumni membership.

How do we protect your personal data?

The processing of your personal data is carried out in a way that safeguards your privacy. Data is stored in a manner that complies with legal requirements and appropriate security measures.

Access to the data is granted only to individuals who need it for the performance of their tasks.

Do we use automated decision-making?

There is no automated decision-making in the processing of personal data.

Data subject’s rights

When we process your personal data, you have a right to:

  • receive information about the processing
  • view and verify your data
  • request that your data be rectified
  • demand that your data be erased (not applicable to statutory duties)
  • demand limitations to the processing of your personal data
  • oppose the processing of your personal data
  • request that the personal data you have submitted be transferred from one controller to another
  • withdraw your consent, if the processing of your personal data is based on consent
  • avoid being subject to automated decision-making.

Requests regarding the verification, rectification and erasure of data should be sent to VAMK’s data protection officer. The contact details can be found below.

You have a right to submit a complaint to the national Office of the Data Protection Ombudsman if current data protection legislation has been violated while processing your personal data.

Contact information of the data controller

Data controller: 
Oy Vaasan ammattikorkeakoulu – Vasa yrkeshögskola Ab
Wolffintie 30
65200 Vaasa
Phone +358 207 663 300

Representative of the data controller: 

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Responsible person for processing alumni personal data: Sanna Eronen, Director, Education (, +358 207 663 626)

Contact person for processing of alumni personal data:

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Data protection officer:

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This privacy notice has been updated on 9 August 2023.